Organization Management - Meaning, Need and its Features

A set-up where individuals from diverse backgrounds, different educational qualifications and varied interests come together to work towards a common goal is called an organization. The employees must work in close coordination with each other and try their level best to achieve the organization’s goals. It is essential to manage the employees well for them to feel indispensable for the organization. Organization management helps to extract the best out of each employee so that they accomplish the tasks within the given time frame. Organization management binds the employees together and gives them a sense of loyalty towards the organization.

What is Organization Management ?

• Organization management refers to the art of getting people together on a common platform to make them work towards a common predefined goal.
• Organization management enables the optimum use of resources through meticulous planning and control at the workplace.
• Organization management gives a sense of direction to the employees. The individuals are well aware of their roles and responsibilities and know what they are supposed to do in the organization.

An effective management ensures profitability for the organization. In a layman’s language organization management refers to efficient handling of the organization as well as its employees.

Need for Organization Management

• Organization management gives a sense of security and oneness to the employees.
• An effective management is required for better coordination among various departments.
• Employees accomplish tasks within the stipulated time frame as a result of effective organization management.
• Employees stay loyal towards their job and do not treat work as a burden.
• Effective organization management leads to a peaceful and positive ambience at the workplace.

Essential Features of Organization Management

1. Planning

   • Prepare an effective business plan. It is essential to decide on the future course of action to avoid confusions later on.
   • Plan out how you intend to do things.

2. Organizing

   • Organizing refers to the judicious use of resources to achieve the best out of the employees.
   • Prepare a monthly budget for smooth cash flow.

3. Staffing

   • Poor organization management leads to unhappy employees who eventually create problems for themselves as well as the organization.
   • Recruit the right talent for the organization.

4. Leading

   • The managers or superiors must set clear targets for the team members.
   • A leader must make sure his team members work in unison towards a common objective. He is the one who decides what would be right in a particular situation.

5. Control

   • The superiors must be aware of what is happening around them.
   • Hierarchies should be well defined for an effective management.
   • The reporting bosses must review the performance and progress of their subordinates and guide them whenever required.

6. Time Management

   • An effective time management helps the employees to do the right thing at the right time.
   • Managing time effectively always pays in the long run.

7. Motivation

• Motivation goes a long way in binding the employees together.
• Appreciating the employees for their good work or lucrative incentive schemes go a long way in motivating the employees and make them work for a longer span of time.  

8. Management Style - Meaning and Different Types of Styles The art of getting employees together on a common platform and extracting the best out of them refers to effective organization management. Management plays an important role in strengthening the bond amongst the employees and making them work together as a single unit. It is the management’s responsibility to ensure that employees are satisfied with their job responsibilities and eventually deliver their level best. The management must understand its employees well and strive hard to fulfill their expectations for a stress free ambience at the workplace. What is Management Style ? Every leader has a unique style of handling the employees (Juniors/Team). The various ways of dealing with the subordinates at the workplace is called as management style. The superiors must decide on the future course of action as per the existing culture and conditions at the workplace. The nature of employees and their mindsets also affect the management style of working.

   Different Management Styles

   1. Autocratic Style of Working
      • In such a style of working, the superiors do not take into consideration the ideas and suggestions of the subordinates.
      • The managers, leaders and superiors have the sole responsibility of taking decisions without bothering much about the subordinates.
      • The employees are totally dependent on their bosses and do not have the liberty to take decisions on their own.
      • The subordinates in such a style of working simply adhere to the guidelines and policies formulated by their bosses.They do not have a say in management’s decisions.
      • Whatever the superiors feel is right for the organization eventually becomes the company’s policies.
      • Employees lack motivation in autocratic style of working.
   2. Paternalistic Style of Working
      • In paternalistic style of working, the leaders decide what is best for the employees as well as the organization.
      • Policies are devised to benefit the employees and the organization.
      • The suggestions and feedback of the subordinates are taken into consideration before deciding something.
      • In such a style of working, employees feel attached and loyal towards their organization.
      • Employees stay motivated and enjoy their work rather than treating it as a burden.
   3. Democratic Style of Working
      • In such a style of working, superiors welcome the feedback of the subordinates.
      • Employees are invited on an open forum to discuss the pros and cons of plans and ideas.
      • Democratic style of working ensures effective and healthy communication between the management and the employees.
      • The superiors listen to what the employees have to say before finalizing on something.
   4. Laissez-Faire Style of Working
      • In such a style of working, managers are employed just for the sake of it and do not contribute much to the organization.
      • The employees take decisions and manage work on their own.
      • Individuals who have the dream of making it big in the organization and desire to do something innovative every time outshine others who attend office for fun.
      • Employees are not dependent on the managers and know what is right or wrong for them.
   5. Management by Walking Around Style of Working
      • In the above style of working, managers treat themselves as an essential part of the team and are efficient listeners.
      • The superiors interact with the employees more often to find out their concerns and suggestions.
      • In such a style of working, the leader is more of a mentor to its employees and guides them whenever needed.
      • The managers don’t lock themselves in cabins; instead walk around to find out what is happening around them. 

 Organization Ethics - Meaning and its Importance

An organization is formed when individuals from different backgrounds and varied interests come together on a common platform and work towards predefined goals and objectives. Employees are the assets of an organization and it is essential for them to maintain the decorum and ambience of the workplace. What is organization Ethics ? The way an organization should respond to external environment refers to organization ethics. Organization ethics includes various guidelines and principles which decide the way individuals should behave at the workplace. It also refers to the code of conduct of the individuals working in a particular organization.

Every organization runs to earn profits but how it makes money is more important. No organization should depend on unfair means to earn money. One must understand that money is not the only important thing; pride and honour are more important. An individual’s first priority can be to make money but he should not stoop too low just to be able to do that.

Children below fourteen years of age must not be employed to work in any organization. Childhood is the best phase of one’s life and no child should be deprived of his childhood.

Employees should not indulge in destruction or manipulation of information to get results. Data Tampering is considered strictly unethical and unprofessional in the corporate world. Remember if one is honest, things will always be in his favour.

Employees should not pass on company’s information to any of the external parties. Do not share any of your organization’s policies and guidelines with others. It is better not to discuss official matters with friends and relatives. Confidential data or information must not be leaked under any circumstances.

There must be absolute fairness in monetary transactions and all kinds of trading. Never ever cheat your clients.

Organizations must not discriminate any employee on the grounds of sex, physical appearance, age or family background. Female employees must be treated with respect. Don’t ask your female employees to stay back late at work. It is unethical to discriminate employees just because they do not belong to an affluent background. Employees should be judged by their work and nothing else.

Organization must not exploit any of the employees. The employees must be paid according to their hard work and efforts. If individuals are working late at night, make sure overtimes are paid. The management must ensure employees get their arrears, bonus, incentives and other reimbursements on time.

Stealing office property is strictly unethical.

Organization must take care of the safety of the employees. Individuals should not be exposed to hazardous conditions.

Never lie to your customers. It is unprofessional to make false promises to the consumers. The advertisements must give a clear picture of the product. Do not commit anything which your organization can’t offer. It is important to be honest with your customers to expect loyalty from them. It is absolutely unethical to fool the customers.

The products should not pose a threat to environment and mankind.

Employees on probation period can be terminated anytime but organizations need to give one month notice before firing the permanent ones. In the same way permanent employees need to serve one month notice before resigning from the current services. Employees can’t stop coming to office all of a sudden.